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ANNUAL GENERAL MEETINGS

ANNUAL GENERAL MEETING [AGM] - GUIDELINES
In addition to the duties imposed by the Act, the Board must ensure that the Association complies with its duties under Australian Charities Not-for-Profit Commission [ACNC] Legislation and all other regulatory matters applicable to the governance and operation of the church and its services.

One of those duties is the requirement for the church to host an Annual General Meeting [AGM]. An AGM is a meeting held once a year that all members of a charity are invited to attend. The purpose of an AGM is to give members a report on the charity’s activities and finances for the previous year, to allow time for members to ask questions, and to elect members of your governing body (board or committee members) for the coming year.

The Act and most constitutions require that the following matters be addressed at an Annual General Meeting. It is not convened for the purpose of questioning or challenging the current status quo.
  • The meeting is to held within five months of the end of the preceding financial period.
  • Members must be given at least 21 days prior notice of the meeting, including details of the time and place it is to be held, as per the terms required in the constitution.
  • Members may nominate a proxy [another member of the church] as per the terms of the constitution.
  • Members are to be furnished with an agenda of the meeting.
  • Previous minutes, if any, are to be provided to members.
  1. Members are to vote on the acceptance of the minutes from the perspective they were an accurate record of matters discussed or voted on.

  2. Members may challenge the accuracy of the minutes and raise questions regards same.

  • The Pastor or Leadership is to submit a report on the activities of the church.
  1. Members may raise questions relevant to the report.

  2. Members are to vote on the acceptance of the report.

  • The financial [P&L + Balance Sheet] for the prior period be submitted.
  1. Members may raise questions relevant to the report.

  2. Members are to vote on the acceptance of the report.

  • Members are to vote on those that have nominated for election to the board.
  1. Current members of the Board who’s terms have expired and wish to remain a member of the Board [subject to the terms of the constitution] must stand for re-election.

  2. The maximum limit on members of the Board as prescribed in the constitution must not be exceeded.

  3. Members are to vote on those that have nominated to the board as per the terms of the constitution.

  4. Voting is to be conducted in accordance with the constitution.

  5. If the minimum required for a quorum is unlikely to be achieved, the Board may recruit and elect at its next meeting of the Board those wishing to serve as members of the Board, subject to the terms of the constitution.

  6. Minutes of the meeting are to be recorded.

  • The Secretary is to update those nominated on the ACNC's website as responsible persons.
  • The Secretary or Treasurer is to submit its Annual Information Statement [AIS] with the ACNC.
Attached is a nomination form for those wishing to nominate for a position on the board.
 
Board-Nomination-Form-01-01-2022-V1.docx - 24 KB
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